Student Club Policy

Objectives

The purpose of the ‘Student Clubs Policy’ is to achieve the following objectives:

1. Develop and encourage students’ talents and hobbies.
2. Provide opportunities for students at the university to participate in activities commensurate with their preferences and abilities.
3. Encourage voluntary work and team spirit among university students.
4. Develop interest in the cultural heritage in the Kingdom of Bahrain, the Arab world and the Islamic world and promote local and international cultures.

Procedures for Establishing a Club

1. The establishment of a student club shall be approved by the Directorate of Student Affairs after ensuring that the objectives, vision and mission of the club will bring a genuine addition to the existing clubs and that all its requirements are in compliance with the rules and bylaws of the university.
2. Any group of students may apply for the establishment of a student club based on their common interests, hobbies or talents, provided that all the conditions and requirements set out in this policy are met. They should submit an application form that includes the name of the proposed club and the name of the contact student and how to contact him/her. The application form should also mention the objectives and the proposed vision for the club, the strengths that will distinguish it from the other existing clubs, a brief description of some of the activities expected to be implemented during the academic year and the expected benefits for the students community. Additionally, the president of the club must be a member of the Students Council; a list of the founding members should be provided in addition to the proposed criteria for membership.
3. The minimum number of members of the club is 10 members, including the administrative board of the club.
4. The Directorate of Student Affairs fully supervises the student clubs from the moment of their establishment.

Commitments to Establish a Club

1. Adhering to all university bylaws, policies and procedures.
2. Coordinating with the Students Services Office at the Directorate of Student Affairs on a regular basis about the issues and related matters, namely regarding the various activities and events of the club.
3. To ensure the continuity of institutional work at the club through the training of new members and the maintenance of appropriate records.
4. Clubs shall not engage in any activities of a political or sectarian nature or any activities that may harm the interests of the University.

Criteria for Membership

1. The student must be taking courses regularly during the semester in which he applied for membership.
2. He has not been subjected to a disciplinary penalty of a final warning or any disciplinary penalty.
3. A student may not be a member of more than two student clubs.
4. The student’s membership in the club shall continue for one academic year and shall be renewed automatically unless he/she submits a written request for withdrawal.
5. The student must have spent at least 15 credit hours.
6. There shall remain at least three semesters until the graduation of the student from the University when he/she applies for membership.
7. The student may not be a member of the administrative board of more than one student club or student body at the university, except for the representatives of student clubs in the student council.

Membership Termination

The student’s membership in the club ends in the following cases:

1. Written resignation after being accepted by the administrative body.
2. Expulsion from the club.
3. Expulsion from the University.
4. Graduation from the University.