ASU Payroll Policy

Pdf attached in the evidence file

Key Responsibility: Head of Administrative Affairs Department

The Head of Administrative Affairs Department is responsible for the smooth operations and of the payroll process with active support from the HR Department and the Finance Department. The main responsibilities are:

• Maintain complete confidentiality of employee salaries.
• Timely and accurate reporting of the University Payroll
• Ensure that the entire payroll process is conducted in a timely manner every month
• Assist in addressing any employee concerns, queries, or complains regarding reimbursement, allowances and payroll in general
• Keep informed of changes in policies or processes of banks and regulatory entities such as GOSI, LMRA & Ministry of Health and ensure all payroll is processed according to their requirements
• Processing payroll settlement during employee termination and get it revised and approved by the Head of HR.
• Co-ordinate with the finance department for proper accounting of payroll, processing payroll for part time staff and assist in any audit process

Timeline

• The salary shall be paid before the end of each month, if the day before the end of the month is a holiday, then salary will be paid on the previous working day.
• In case a new employee has not been able to open a bank account before the date of payroll processing, they shall be issued a cheque for the salary. However only the first salary shall be paid in the form of a cheque and the employee should ensure that they have opened their bank account before the next payroll cycle.
• The Head of Administrative Affairs Department shall prepare the required reports by the 22nd of every month and forward it to the Finance Department where the Finance Department will audit the reports and submit the same to the Director of Admin and Finance and then the VP for Admin, Finance and Community Engagement and then the President, for their approvals. This process shall take 2 days to complete.
• The approved Letter of Intimation shall be send to the bank latest by 27th of each month.
• New joining expatriate members of staff may request an advance payment of salaries and this shall be processed within 3 working days.
• The payments for approved overtime hours worked in a month are paid by the end of the month.

Employment Practice Living Wage at ASU

www.asu.edu.bh

The Payroll Policy of the University contributes to the achievement of SDG 8: Decent Work and Economic Growth. This policy ensures fair and timely payment of salaries and benefits to all permanent and temporary employees, which is an essential aspect of promoting decent work. The policy also ensures that all employees are aware of their terms and conditions of employment, including their salary, benefits, and duties and responsibilities.

The Payroll Policy also outlines a benchmarked pay scale for academic staff who have administrative responsibilities, which ensures that they are compensated fairly for their work. Additionally, the policy emphasizes confidentiality and accuracy in reporting payroll, which demonstrates the university’s commitment to fair and ethical employment practices.

Moreover, the Payroll Policy outlines the responsibilities of the Head of Administrative Affairs Department, who is responsible for ensuring the smooth operation of the payroll process. The timely and accurate reporting of the university payroll, addressing employee concerns, and keeping informed of changes in policies or processes are among the key responsibilities of the Head of Administrative Affairs Department.

Overall, the Payroll Policy of ASU in Bahrain contributes to the achievement of SDG 8 by promoting decent work and economic growth through fair and timely payment of salaries and benefits, benchmarked pay scales, and ethical employment practices. The policy also ensures that the university maintains confidentiality and accuracy in payroll reporting, which fosters trust and a positive work environment for all employees. The University has a well-defined pay structure for its employees, with two separate pay scales for academic and administrative staff. The academic staff salary scale has four grades, namely Grade A1 for Professors, Grade A2 for Associate Professors, Grade A3 for Assistant Professors, and Grade A4 for Lecturers or Assistant Lecturers.

Each grade has ten steps, which represent different levels of experience and expertise. In addition to the base salary, the academic staff salary scale also includes several types of allowances, such as general allowance, special allowance, and scarcity allowance. These allowances are designed to recognize the contributions of academic staff and incentivize them to excel in their roles.

On the other hand, the administrative staff salary scale has five grades, namely Grade 3 for Senior Management, Grade 4 for Senior Executive, Grade 5 for Specialized Staff, Grade 6 for Technical Staff, and Grade 7 for Ground Staff. Each grade also has ten steps, which represent different levels of experience and expertise. The pay structure for administrative staff is designed to recognize the specialized skills and expertise required for different roles within the university. The pay scale also takes into account the responsibilities and duties of administrative staff and ensures that they are compensated fairly for their contributions. The two pay scales at ASU in Bahrain reflect the university’s commitment to fair and competitive compensation for its employees. The pay scales recognize the different skills, expertise, and responsibilities required for different roles and provide opportunities for professional growth and development. By offering a competitive and comprehensive pay structure, ASU supports the goal of SDG 8: Decent Work and Economic Growth, which aims to promote sustained, inclusive, and sustainable economic growth, full and productive employment, and decent work for all.

Staff Handbook:

Academic Staff Overtime

https://www.asu.edu.bh/wp-content/uploads/2019/01/Staff-Handbook-Eng-Final.pdf

6.5.1 The academic staff, depending on their academic qualification, shall receive an allowance for every credit hour worked that exceeds their normal teaching load, as stated in their contract with the University and in Higher Education Commission (HEC) regulations. The total number of students in each class shall not be fewer than seven in line with the following schedule:

Compensation

https://www.asu.edu.bh/wp-content/uploads/2019/01/Staff-Handbook-Eng-Final.pdf

ASU has a staff manual where it mentions the salary that all staff and administrative staff will receive according to the economic development policy of the Kingdom of Bahrain.

Each employee shall receive the salary stated in their employment contract. All employees are entitled to receive that salary from the actual date of joining and shall be paid on a monthly basis.

• ASU has a staff manual where it mentions that it has adopted a policy to develop its human resources, investing in its staff through training, guaranteeing quality employment both inside and outside the Kingdom of Bahrain, according to the training needs derived from your annual evaluation.

Equal Salary For Equal Work

https://www.asu.edu.bh/media-center/photo-gallery/

• In order to ensure high-quality education and research, motivated and highly qualified employees are required, ASU achieve equal pay based on their rank and titles with the help of tailor-made collective agreements, the parties to the collective agreement create a salary structure and job classification system called “equal pay for equal work”.

Sick Leave

https://www.asu.edu.bh/wp-content/uploads/2019/01/Staff-Handbook-Eng-Final.pdf

• Applied Science University in support of the new amendments made to the labor law of the Kingdom of Bahrain, employees will be entitled to sick leave of up to 55 days per year. During a period of continuous or intermittent sick leave, the employee will receive his living wage as follows:
• During the first 15 days – full payment.
• During the next 20 days – half payment.
• During the next 20 days – you do not pay

Salary Scales

https://www.asu.edu.bh/wp-content/uploads/2020/10/Salary-Scales-ASU.pdf

Minimum wages have been defined as “the minimum amount of remuneration that an employer is required to pay wage earners for the work performed during a given period, which cannot be reduced by collective agreement or an individual contract”. In Bahrain, the Ministry of Labour and Social Development as labour market institution identifies the minimum wage as following: [8]

• For Bachelor holders, 400 Bahraini dinars.
• For Diploma holders, 350 Bahraini dinars.
• For High School graduates or below, 270 Bahraini dinars.

ASU bases its salary scale on the Pay Equity Policy with which it assures all its employees at the university the transparency in the assignment of salaries, additionally it guarantees all employees the fundamental labour rights. The ASU salary scale is done honestly without any discrimination due to gender, race, ethnicity or disability.

For the year 2019-2020, the salary scale was established, which is reflected in the following image:

For the Year 2020-2021 ASU bases its salary scale on the Pay Equity Policy with which it assures all its employees at the university the transparency in the assignment of salaries, additionally it guarantees all employees the fundamental labour rights. The ASU salary scale is done honestly without any discrimination due to gender, race, ethnicity or disability; this is reflected in the image. Compared to the year 2019-2020 [9], ASU has increased the salaries of workers in order to recognize the value of its staff and decent work in society.